This Privacy Policy describes how TimeZone ("we", "us", or "our") collects, uses, and discloses your information when you use our mobile application (the "Service").
1. Information We Collect
A. Personal Data
While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you, including but not limited to:
- Email address
- First name and last name
- Phone number
- Department and Role information
- Profile photographs
- Attendance selfie photographs (captured at time of punch-in/out)
B. Device Permissions
We require certain permissions on your mobile device to provide core features of the App:
- Location (Fine & Coarse): Used to verify your presence at designated work sites during attendance check-in and check-out.
- Background Location: See Section 2 below for a full disclosure on background location data collection.
- Camera: Used to capture selfies for attendance verification (punch-in/out) and to upload product or profile images.
- Microphone: Used for audio recording features within the app.
- Storage: Used to read and write files, such as reports and uploaded documents/images.
- Biometrics: Used for secure app unlocking and authentication.
- Notifications: Used to send you attendance reminders, meeting alerts, and announcements from your employer.
2. Background Location Data — Full Disclosure
What data is collected
When background location is granted, the TimeZone app collects your device's GPS coordinates (latitude and longitude) continuously in the background via a foreground location service.
When it is collected
Background location data is collected only during your active work shift — starting from the moment you tap Punch In and ending when you tap Punch Out. We do not collect background location data at any other time, including before your shift begins, after your shift ends, on days you have not punched in, or after you log out of the app.
Why it is collected (Purpose)
- To accurately calculate the total travel distance (in kilometres) you covered during your work shift.
- To verify your presence at designated work sites or client locations as required by your employer.
- To calculate travel allowances and reimbursements owed to you at the end of each shift.
- To generate travel route history reports for administrative review by authorised company personnel.
Who can see your location data
- Your employer's authorised administrators can view your travel route and distance for the duration of your active shifts.
- No other party, including TimeZone's development team (SAFETYHAWK VISION INDIA), can access individual employee location data without explicit authorisation.
Data sharing & sale
We do NOT sell, rent, or share your background location data with any third party for advertising, analytics, or any commercial purpose. Location data is shared solely with your employer's administrator as described above.
Retention
Background location data (GPS route points) is retained for up to 90 days from the date of collection, after which it is permanently deleted from our servers. Your employer may retain summarised attendance and distance records for longer periods as required by their own HR and payroll policies.
3. How We Use Your Information
We use the collected data for various purposes:
- To provide and maintain our Service (e.g., Attendance Tracking, Travel Distance Calculation).
- To notify you about changes to our Service.
- To allow you to participate in interactive features when you choose to do so.
- To provide customer support.
- To monitor the usage of our Service and detect usage patterns.
- To calculate payroll, salary, and travel allowances on behalf of your employer.
4. Service Providers
We employ third-party companies and services to facilitate our Service ("Service Providers"), including:
- Google Firebase: For authentication, database storage, cloud functions, and analytics.
- Google Maps Platform: For location services and map display.
5. Data Security
The security of your data is important to us, but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
6. Data Retention
We retain your personal data only as long as necessary to fulfil the purposes outlined in this policy:
- Attendance records: Retained for the duration of your employment plus 1 year.
- GPS route data: Retained for up to 90 days.
- Selfie images: Retained for up to 90 days from capture.
- Account data: Retained until account deletion is requested.
7. Your Rights
You have the right to:
- Request access to the personal data we hold about you.
- Request correction of inaccurate personal data.
- Request deletion of your personal data (subject to legal obligations).
- Withdraw consent for background location collection at any time by revoking the permission in your device settings. Note: revoking background location will disable travel distance tracking.
8. Children's Privacy
Our Service does not address anyone under the age of 18. We do not knowingly collect personally identifiable information from anyone under the age of 18.
9. Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date above.
10. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data rights, please contact us:
- By email: support@safetyhawkvision.com
- Company: SAFETYHAWK VISION INDIA PRIVATE LIMITED
11. Account Deletion Request
🗑 Request Account Deletion
In accordance with Google Play's User Data — Account Deletion Requirement, users who have created an account in the TimeZone app have the right to request permanent deletion of their account and all associated personal data.
What gets deleted:
- Your personal profile (name, email, phone number, department, role)
- Attendance records and selfie photographs linked to your account
- GPS route and travel history data
- All other personal data associated with your account
How to request deletion:
- Ask your Company Administrator to delete your account from the Admin Dashboard, OR
- Send an email to support@safetyhawkvision.com with the subject line "Account Deletion Request" and include your registered email address.
We will process your deletion request within 7 business days. You will receive a confirmation email once your account and data have been permanently removed.